Accounting Assistant

Kiosk is an advertising and marketing agency. We have an amazingly talented and friendly team who work hard and have fun. We offer a creative environment that thrives on collaboration and innovation. Our globally recognized clients include Stanford University, Electronic Arts, Watermark Retirement Communities, Paylocity, and Royal Bank of Canada.

We’re looking for a detail-oriented, trustworthy, and highly organized Accounting Assistant to join our busy and friendly team. In this role, you’ll support the Accounting team by managing day-to-day tasks using FreeAgent software (FreeAgent training will be provided). You’ll also work closely with the Media team to ensure the timely receipt, clearance and processing of purchase invoices. 

This is a part-time position based in our Novato, CA office. We’re looking for someone to work around 20 hours per week but are flexible between 16 and 24 hours. The role requires you to be in the office at least three days a week, so we’re only considering local candidates.

Responsibilities:

Accounting Assistant

Training will be provided on the company’s accounting system [FreeAgent] and all accounting procedures. 

• Assist with accounts payable tasks, including working with colleagues to ensure vendor invoices are cleared on time, saving invoices to the correct folder on Google Drive, and posting vendor invoices to the company’s accounting system.
• Assist with accounts receivable tasks, including credit control and depositing checks remotely and/or at the bank.
• Assist with month-end procedures, including checking expenses to ensure they have been correctly coded.
• From time-to-time, assist with payroll administration as directed by the VP, People Operations. 
• Help to maintain tracking spreadsheets, and create monthly spend and budget reports, working closely with media colleagues.
• Work closely with the Senior Director, Accounting and the Accounting/ Management Reporting Analyst to improve processes and maintain financial accuracy.

• Assist with administration, such as opening mail, scanning documents, uploading files, and shredding originals.
• As requested, purchase office supplies and equipment.
• As requested, assist with office facilities-related duties.
• Other duties as assigned

Skills and Requirements

• 2-3 years of relevant work experience 
• Reliable transportation and a valid driver's license [e.g. to deposit checks at the bank]
• Proficiency with spreadsheets (Google Sheets experience preferred;  MS Excel experience transferable).
• Strong attention to detail and accuracy in data entry and reporting.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills
• Ability to maintain confidentiality, integrity, and exercise discretion
• Persistent in following up on loose ends and missing information
• Flexible and able to prioritize in a fast-paced, team-oriented environment
• A positive, can-do attitude and a genuine desire to do great work
• Methodical, precise, and detail-oriented
• Critical thinker when approaching tasks
• Ability to build and maintain strong relationships with team members while providing helpful service
• Capable of summarizing progress and identifying risks or blockers for managers

Pay Range: $28.00 per hour to $32.00 per hour

About Kiosk

Founded in 2004, we work with some of the world’s most innovative companies. We’ve hand-picked the boldest, brightest minds in brand, marketing, advertising, and digital to build a winning team and we provide the latest tools and technology so you can be at the top of your game. Based in Novato, CA, our studio has been named one of the “Best Places to Work” by the North Bay Business Journal for 12 consecutive years. We offer competitive compensation, generous PTO, company holidays, volunteer time off, and a 401K plan with company contributions. We also actively support continuing education, training, and professional development. Learn more at www.kiosk.tm/careers.

Interested? Let us hear from you! Please submit your resume and compensation requirements.